Terms of Service

Checking the agreement box records the accepted Terms and Privacy Policy versions and the acceptance time. Opening a policy link is not acceptance. Account administration includes identity, signup and account status, beta and subscription status, billing metadata, consent records, and feedback you submit, as described in the Privacy Policy. Newsletter and product-improvement analytics permissions are separate optional choices; declining them does not remove access. Acceptance does not authorize sale of personal information or owner access to private workspace content.

These Terms form an agreement between you and RoundsBrief AI (“RoundsBrief,” “we,” “us,” or “our”) governing the website, application, and related services. You accept them by checking the agreement box, creating an account, accepting an updated version, or continuing to use the service after acceptance.

You must be at least 18 and legally able to enter a contract. If you use RoundsBrief for an organization, you represent that you are authorized to do so. Separate organization terms may also apply.

RoundsBrief is a professional-learning, reflection, and recall workspace. It is not an EHR, medical device, clinical decision support system, healthcare provider, emergency service, or source of medical advice, diagnosis, treatment, or professional certification.

Do not rely on RoundsBrief for diagnosis, treatment, orders, urgent follow-up, test-result closure, patient communication, regulated recordkeeping, credentialing, or any patient-care decision. It does not create a clinician-patient, fiduciary, supervisory, or employment relationship. Clinical responsibility and independent professional judgment always remain with the user.

SMART-on-FHIR, ClinicalImpression, DocumentReference, ServiceRequest, Infobutton, and similar features are synthetic demonstrations. A draft shown in the interface is not a live EHR write, completed order, verified record, or executed clinical action.

Provide accurate information, maintain control of your account email, protect credentials and invitation details, and promptly report suspected compromise. You are responsible for activity under your account unless applicable law provides otherwise. Do not share access with unauthorized people or use another person’s account.

We may require anti-bot checks, reauthentication, updated legal consent, or other safeguards. We may invalidate sessions, limit requests, or suspend access when reasonably necessary to protect users, the service, or third parties.

The current pilot accepts only synthetic information or information already de-identified through an appropriate process. Do not enter or upload patient names, voices, contact information, record numbers, images, exact dates, locations, rare-event combinations, calendar details, or any other information that identifies or could reasonably identify a person.

Do not record a patient or another person. Do not import a patient-care calendar or live EHR data. The identifier scanner is a warning aid, not a certification of HIPAA de-identification, Safe Harbor, Expert Determination, consent, or lawful use. You are responsible for permission and a lawful basis for every submission.

We may block, reject, quarantine, or delete prohibited material and may suspend an account that violates this boundary. These controls are defense in depth and cannot guarantee that all identifiers will be detected.

Generated titles, summaries, classifications, research prompts, insights, retrieved material, and draft actions may be inaccurate, incomplete, outdated, biased, misleading, or unsuitable for your purpose. Review source wording and provenance, edit or reject output, and independently verify anything important before saving or using it.

Output is provisional and is not a verified fact, diagnosis, recommendation, order, research conclusion, legal record, or substitute for qualified professional review. Similar or identical output may be produced for different users, and output may be affected by user input, system availability, or model behavior.

As between you and RoundsBrief, you retain your rights in content you submit and may use generated output to the extent allowed by law and third-party rights. We do not use private workspace content for advertising or to train public models under the current pilot configuration.

You retain ownership of your submitted professional content. You grant RoundsBrief a limited, non-exclusive, worldwide license to host, process, reproduce, transmit, and display that content only as reasonably necessary to provide, secure, maintain, troubleshoot, and improve the service according to the Privacy Policy.

This license ends when the content is deleted from active systems, except for temporary residual copies in backups, records RoundsBrief must retain by law, and information that has been lawfully de-identified or aggregated so it is no longer reasonably linkable to you. RoundsBrief will not intentionally use this license to sell your content or prevent export or deletion.

Do not misuse the service, violate law or third-party rights, submit prohibited health information, probe or bypass security, access another user’s workspace, upload malicious code, scrape or overload the service, automate account creation, reverse engineer restricted components except where law expressly permits, impersonate others, resell unauthorized access, disclose nonpublic pilot materials, or use output to harm, discriminate against, profile, or make consequential decisions about a person.

You may conduct good-faith security testing only with prior written authorization defining the systems, timing, and methods. Report suspected vulnerabilities privately and do not access, retain, or disclose another user’s information.

Optional services such as email delivery, calendar import, transcription, networking, hosting, and payment processing may involve third parties or host-operated infrastructure. Their terms, availability, and privacy practices apply to their services. You authorize only the transfers needed for integrations you deliberately enable.

Current transcription runs on the host computer operating the pilot, not necessarily in your browser or on your own device. Google Calendar access is read-only in RoundsBrief. Disconnect attempts to revoke Google access and removes the locally stored token even if Google is unavailable.

RoundsBrief is not responsible for third-party services or information beyond the extent responsibility cannot lawfully be excluded. Integration availability does not mean a provider endorses RoundsBrief.

Invited users may purchase Founding Pro for the price and billing interval shown in Stripe-hosted Checkout. The current offer is $19 USD per month. Stripe collects card and payment details; RoundsBrief stores only the billing identifiers and subscription status needed to provide and administer access.

Subscriptions renew automatically each month until canceled. You may cancel through Manage billing; cancellation normally takes effect at the end of the paid billing period, and access continues until then. If a payment fails, premium access may pause while Stripe retries payment or while you update the payment method. We do not charge an early-cancellation fee.

Except where law requires otherwise or a duplicate or erroneous charge occurred, paid subscription charges are non-refundable and we do not provide prorated refunds for unused time. Submit a billing request promptly through the support method shown in the application or Stripe receipt. Stripe may display taxes or other legally required amounts before purchase when applicable.

We may suspend or terminate access for material breach, security risk, unlawful use, nonpayment after paid service is enabled, or conduct that threatens users or the service. When feasible and safe, we will give notice and an opportunity to cure.

You may create an authenticated export and may permanently delete your account and workspace through account settings. Export before deletion if you need a copy. Deletion requires reauthentication and explicit confirmation, cannot be reversed, and follows the active-system, integration, audit, and backup behavior disclosed in the Privacy Policy.

Where reasonably feasible and lawful, suspension will not be used to hold professional content hostage; export or deletion support may remain available. We may deny access where needed to protect another person, preserve evidence, comply with law, or address a security incident.

RoundsBrief and its software, source code, server-side methods, prompts, evaluation assets, ranking and retrieval logic, design, branding, documentation, taxonomies, integration mappings, and service content are owned by us or our licensors and protected by applicable intellectual-property and trade-secret laws. Except for the limited right to use the service under these Terms, no license or ownership is transferred.

If you voluntarily provide suggestions or feedback, you grant RoundsBrief a perpetual, irrevocable, worldwide, royalty-free license to use and incorporate that feedback without identifying you or disclosing private workspace content. This does not transfer ownership of your submitted professional content.

The pilot may contain defects, lose availability, change, or end. It depends on a host computer, local storage, network connectivity, and third-party infrastructure. We do not promise an uptime level, compatibility, permanent preservation, or disaster recovery unless a separate written agreement expressly says otherwise.

Maintain your own exports of information you cannot afford to lose. We may change or discontinue features and will provide reasonable notice of material changes when feasible. Material Terms changes use a new version and require renewed acceptance when appropriate.

RoundsBrief uses safeguards intended for the synthetic invitation pilot, but no system is perfectly secure. You acknowledge the risk of unauthorized access, bugs, data corruption, device loss, network interruption, third-party failure, and security incidents. Do not submit information whose exposure would create an unacceptable risk.

RoundsBrief is not currently a production HIPAA environment and has not promised end-to-end encryption, continuous availability, formal clinical validation, or suitability for regulated patient information.

To the fullest extent permitted by law, the pilot and all output are provided “as is” and “as available,” without warranties of uninterrupted or secure operation, data preservation, merchantability, fitness for a particular purpose, clinical or professional accuracy, non-infringement, or error-free output. No oral or written statement creates a warranty unless included in a signed agreement by an authorized representative.

These disclaimers do not exclude warranties, remedies, or rights that cannot lawfully be waived.

Any enforceable limitation of liability, exclusion of damages, indemnification obligation, governing law, venue, arbitration or court process, class-action treatment, limitations period, and opt-out mechanism depends on the final legal entity and applicable jurisdictions. Those provisions are intentionally not fabricated in this invitation-pilot draft. Licensed counsel must approve them before expanding beyond the limited invitation pilot.

Nothing in these Terms excludes liability that applicable law does not allow to be excluded.

If one provision is unenforceable, the remainder stays effective to the extent permitted by law. Failure to enforce a provision is not a waiver. You may not transfer these Terms without consent; we may transfer them with the service or business subject to applicable law. The Privacy Policy and any plan-specific signed terms are incorporated by reference. Headings are for convenience only.

A monitored legal contact address, final business entity name, physical notice address, governing law, and jurisdiction-specific request and dispute channels must be added before expanding beyond the limited invitation pilot. Until then, use the account support channel provided directly to invitation-pilot participants.